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Mercian Educational Trust - 6 days remaining
Closing Date 12/12/2022

Malvern Vale Primary School

112 Swinyard Road

Worcestershire WR14 1GU
FTE £20,812 - £21,189
NOR: 372
Phase_of_EducationEstablishment_Type_Group Minimum Age 2Maximum Age 10

Dear Applicant,

Thank you for your interest in the post of Office Administration Assistant at our school.

We are looking for an administrator who will fit into our dynamic and hardworking School Office. Working in the hub of a busy school, we are looking for somebody with great interpersonal and organisational skills, who is flexible in their approach and who is able to prioritise tasks and workload.

The vacancy is for an Office Administration Assistant

  • The vacancy is for 15 hours per week: Monday to Friday, 8.30am- 11:30am
  • It is a permanent position, term time only.
  • Grade 2 SCP 3- 4 (£20,812 to £21,189 FTE) - £7,028 to £7,155 pro-rota 
  • hours per week term time only

Start date:   ASAP

If you want to find out a bit more about our school, you may choose to view our website www.honeywellprimary.org.uk or our very active Twitter feed @Honeywell_PS. Visits to the school are welcomed - it would be a pleasure to meet you and to show you around our school.

The process:


All applicants are required to fully complete the enclosed application form. Applications on any other form will not be accepted. Applicants must enclose details of two references. These must be recent; usually one will be a current employer who can comment on your suitability to work with children, however if this is not possible this can be a previous employer. We ask that friends and relatives are not named to provide a reference. We will ask for references from all candidates who are shortlisted and require both references to be received prior to interview and we may contact any previous employer listed on your form to clarify any information. Shortlisting will be based on the applicants’ suitability for the post linked to the job description and person specification, please make sure your application matches these requirements. The closing date is TBC. Applicants will be invited to interview via email following shortlisting, with the interview date planned for TBC.

We look forward to receiving your application.

Yours faithfully,

Mr Andrew Morley


Office Administration Assistant

Permanent Contract


Start date: ASAP

Grade 2 SCP 3- 4 (£20,812 to £21,189 FTE) -  £7,028 to £7,155 pro-rota 

Hours per week: term time only


Working hours: 8:30am – 11:30am over 5 days


We are looking for an excellent administrator to work in the hub of a busy school at

Honeywell Primary School.

The role includes general office tasks: answering telephones, dealing with queries, processing payments from parents, dealing with wraparound bookings and supporting teachers’ administration including photocopying.

The successful candidate will have experience in working with the public, handling cash and payments, be able to stay calm under pressure and have excellent interpersonal skills.

Computer skills are necessary and enthusiasm to learn new software skills essential.

Our school:


·         Has pupils who are enthusiastic and highly motivated, with a love of learning, and who thrive in a creative            and challenging atmosphere

·         Has a team of staff that is recognised for its enthusiastic, friendly, and rigorous approach to providing an              excellent and rounded education.

·         Has strong and supportive middle and senior leaders

·         Is committed to supporting continuous professional development

·         Has parents and carers who are supportive and ambitious for their children

·         Has spacious premises and lovely grounds providing an excellent learning environment

Please contact our Office Administrator, Katie Collett, in the school office on 01905 423228 or via email hpsoffice@metacademies.org.uk for further details or if you have any questions.

Closing date for applications:  Monday 12th December 2022

Interviews to be held: Wednesday 14th December 2022

Mercian Educational Trust is an equal opportunities employer and is committed to the protection and safety of its students and therefore this post will be subject to an Enhanced Disclosure and Barring Service check and satisfactory references.



Training and qualifications

GCSE/O-Level equivalent: Maths and English Grade C+

Vocational qualification in finance or administration

Experience, knowledge and understanding

·         Good literacy and numeracy skills

·         Good organisational skills

·         Ability to build effective working relationships with pupils and adults

·         Able to communicate efficiently with parents, pupils, and other stakeholders as necessary

·         Willing to work closely within a team offering support to other team members

·         Prepared to learn administration of new software

·         Aware of and comply with policies and procedures relating to child protection, safeguarding, health and safety, financial standards, and data protection

·         Able to work well under his/her own initiative

·         Accurate and proficient in all tasks demonstrating attention to detail

·         Capable of meeting strict deadlines

Characteristics and competencies

·         Ability to promote the school’s aims positively.

·         Ability to develop good personal relationships within a team, making an effective contribution to high morale.

·         Commitment to safeguarding pupils’ wellbeing and equality

·         Boundless enthusiasm, determination, and drive to inspire others to achieve high standards

·         Reliable and punctual

·         An appetite and stamina for challenging work

·         A solution-focused mind-set and determined “no-excuses” approach to tasks

·         A personable nature to build effective relationships with parents and all members of the school community

·         A lively, creative, and good-humored approach to all aspects of school life

·         Ability and keenness to promote the school’s positive culture and ethos


Job title:            Office Administration Assistant

Pay spine:            Grade 2 

Reporting to:   Senior Administrator; Headteacher

Duties and responsibilities:


  • Undertake reception duties, answering general telephone calls, taking messages, and transferring calls, face to face enquiries and signing in visitors. Book appointments for/with Headteacher.
  • Assist with basic pupil first aid (if qualified) liaising with staff/parents etc.
  • Provide general clerical/admin support.
  • Maintain manual and computerised records/management information systems for pupils on Scholar pack.
  • Monitor school email accounts, respond as appropriate and direct to the appropriate person
  • Input data/ bookings onto computer programmes; operate relevant IT software.
  • Undertake general administration under the supervision of the Office Manager


Working with Colleagues and Other Relevant Professionals

  • Communicate effectively with other staff members and pupils, with parents and carers and with visitors to the school under the direction of the Senior Administrator
  • Develop effective professional relationships with colleagues

Whole-School Organization, Strategy and Development

  • Contribute to the development, implementation and evaluation of the school’s policies, practices, and procedures, so as to support the school’s values and vision
  • Make a positive contribution to the wider life and ethos of the school

Health and Safety

  • Promote the safety and wellbeing of pupils, and help to safeguard pupils’ well-being by following the requirements of Keeping Children Safe in Education and our school’s child protection policy



 Professional Development


  • Help keep their own knowledge and understanding relevant and up to date by reflecting on their own practice, liaising with school leaders, and identifying relevant professional development to improve personal effectiveness
  • Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school
  • Take part in the school’s appraisal procedures

Personal and Professional Conduct

  • Uphold public trust in the education profession and maintain high standards of ethics and behaviour, within and outside school
  • Have proper and professional regard for the ethos, policies, and practices of the school, and maintain high standards of attendance and punctuality
  • Demonstrate positive attitudes, values, and behaviours to develop and sustain effective relationships with the school community
  • Respect individual differences and cultural diversity

Special Conditions


The postholder will be subject to an enhanced DBS disclosure and suitability check to satisfy child protection requirements.  The post is exempt from the provisions of the Rehabilitation of Offenders Act and all convictions or cautions must be declared.

At all times ensure that priority is given to the safeguarding of young people and that Safeguarding Policies and Procedures are followed.

This Job Description may be amended at any time, according to the changing priorities of the school as identified within the school’s strategic plan and in consultation with the post holder.

Signed.........................(Postholder)       Date ..............

Signed ........................(Headteacher)     Date ..............


We are lucky that our school is set within fantastic grounds with large fields, play areas and a Forest School site to provide our children with many exciting and stimulating outdoor education opportunities.

Currently we have 136 children on roll, taught in 5 classes in a safe friendly and welcoming learning environment by a talented staff team with the highest expectations for every child. We strive to teach a creative and varied connected curriculum, enriched by a range of opportunities and experiences both and in and out of the classroom.

We have developed our own set of key school values and are proud that our children demonstrate tolerance, compassion, and respect, recognising their responsibilities in contributing to a successful wider community.

It is our aim to develop resourceful and responsible young people who have successfully acquired the essential knowledge and learning skills that they will need for life. We look forward to welcoming you and your children to our happy and popular school.

We are looking forward to meeting you

Mr Andrew Morley


Key Information about Honeywell Primary School

Type of school

Primary Academy

Age Range

4 -11


Tudor Way, Worcester WR2 5QH


Mercian Educational Trust

Number of children


Number of classes


Average class size (primary)


% Eligible for Pupil Premium Funding


More Information: http://www.metacademies.org.uk/vacancies/